Optodono

The controller, as defined in the General Data Protection Regulation and other national data protection laws of the Member States, as well as other data protection provisions, is:

Portamus GmbH
Inselstr. 27
46149 Oberhausen
Germany
Tel.: +49 208 30890891
info@portamus.com
Website: https://www.portamus.de

The data protection officer of the controller is:

Dr. Marcel Rosenberger
Inselstr. 27
46149 Oberhausen
Germany
marcel.rosenberger@portamus.com

We process personal data of our users only to the extent necessary for providing a functional website, as well as our content and services. The processing of personal data of our users is generally done only with the user's consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons, and the processing of data is permitted by legal regulations.

If we obtain consent for the processing of personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

When processing personal data necessary for the performance of a contract to which the data subject is a party, Article 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations required for carrying out pre-contractual measures.
If the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Article 6(1)(c) GDPR serves as the legal basis.

In cases where the processing of personal data is necessary to protect the vital interests of the data subject or another natural person, Article 6(1)(d) GDPR serves as the legal basis.
If processing is necessary for the purposes of the legitimate interests pursued by our company or a third party, and if the interests, fundamental rights, and freedoms of the data subject do not outweigh the first-mentioned interest, Article 6(1)(f) GDPR serves as the legal basis for processing.

Personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may also take place if provided for by the European or national legislator in EU regulations, laws, or other provisions to which the controller is subject. Data will also be blocked or deleted when a storage period prescribed by the mentioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

Every time our website is accessed, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected:

1. Information about the type and version of the browser
2. The user's operating system
3. The user's internet service provider
4. The user's IP address
5. Date and time of access
6. Websites from which the user's system accesses our website
7. Websites accessed by the user's system via our website

The data is also stored in the log files of our system. Storage of this data together with other personal data of the user does not take place.

The legal basis for the temporary storage of data and log files is Article 6(1)(f) GDPR.

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the IP address of the user must be stored for the duration of the session.

Storage in log files is done to ensure the functionality of the website. The data also serves us for the technical optimization of the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

In these purposes lies our legitimate interest in data processing according to Article 6(1)(f) GDPR.

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. In the case of collecting data for providing the website, this is the case when the respective session is ended.

In the case of storing data in log files, this is the case after a maximum of seven days. Further storage is possible. In this case, the IP addresses of the users are deleted or anonymized, so that an assignment of the calling client is no longer possible.

The collection of data for the provision of the website and the storage of data in log files are mandatory for the operation of the website. Therefore, there is no possibility of objection on the part of the user.

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user's computer system. When a user calls up a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string that enables the unique identification of the browser when the website is called up again.

We use cookies to make our website functional. Some elements of our website require that the calling browser can be identified even after a page change.

1. Language settings
2. Login information
3. Search settings

The legal basis for processing technically necessary cookies is Article 6(1)(f) GDPR.

The purpose of using technically necessary cookies is to enable the use of websites for users. Some functions of our website may not be offered without the use of cookies. It is necessary for the browser to be recognized even after a page change.
For the following applications, we need cookies:

1. Language settings
2. Login information
3. Remembering search queries

Cookies are stored on the user's computer and transmitted to our site. As a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the storage of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies for our website are disabled, not all functions of the website may be fully available.

On our website, there is an option to subscribe to a free newsletter. When registering for the newsletter, the data from the input mask is transmitted to us.
In addition, the following data is collected during registration:

1. IP address of the calling computer
2. Date and time of registration

Your consent is obtained during the registration process for the processing of this data, with reference to this privacy statement.
There is no disclosure of data to third parties in connection with the processing of data for newsletter dispatch. The data is used exclusively for sending the newsletter.

The legal basis for processing data after subscribing to the newsletter by the user is Article 6(1)(a) GDPR, given the user's consent.

The collection of other personal data during the registration process is intended to prevent misuse of services or the email address used.

The data is deleted as soon as it is no longer necessary for the purpose of its collection. The user's email address is therefore stored as long as the newsletter subscription is active.
Other personal data collected during the registration process is usually deleted after a period of seven days.

The newsletter subscription can be canceled by the user at any time. For this purpose, each newsletter contains a corresponding link.
This also allows revocation of consent for the storage of personal data collected during the registration process.

On our website, we offer users the option to register by providing personal data. The data is entered into an input mask and transmitted and stored by us. The following data is collected during the registration process:

1. Email address
2. Password
3. First and last name
4. Gender
5. Age
6. Place of residence
7. Personal interests and preferences
8. Links to other profiles on social networks

The user has the option to decide which information to disclose and can restrict the visibility of individual information for other users.
At the time of registration, the following data is also stored:

1. The user's IP address
2. Date and time of registration

During the registration process, the user's consent to the processing of this data is obtained.

The legal basis for processing the data is Article 6(1)(a) GDPR if the user gives consent.
If registration serves the fulfillment of a contract of which the user is a party or the performance of pre-contractual measures, an additional legal basis for data processing is Article 6(1)(b) GDPR.

User registration is necessary for providing certain content and services on our website and for fulfilling a contract with the user or for conducting pre-contractual measures.
For relevant suggestions and search results for events, activities, and participation opportunities, personal data such as date of birth, gender, location and area information, and language preferences are collected.

The data is deleted as soon as it is no longer necessary for the purpose of its collection.
This is the case during the registration process to fulfill a contract or to perform pre-contractual measures when the data is no longer required for the execution of the contract. Even after the conclusion of the contract, there may be a need to store personal data of the contractual partner to comply with contractual or legal obligations.

As a user, you have the option to dissolve the registration at any time. You can also request changes to the information stored about you at any time.
Please use the contact form to request deletion.
If the data is necessary for the fulfillment of a contract or for the implementation of pre-contractual measures, premature deletion of the data is only possible to the extent that contractual or legal obligations do not conflict with deletion.

On our website, there is a contact form that can be used for electronic contact. If a user takes advantage of this opportunity, the data entered in the input mask is transmitted and stored by us. This data includes:

• First and last name
• Email address

1. The user's IP address
2. Date and time of registration

Your consent is obtained during the sending process, and reference is made to this privacy statement.
Alternatively, contact can be made via the provided email address. In this case, the personal data of the user transmitted with the email is stored.
In this context, there is no disclosure of data to third parties. The data is used exclusively for processing the conversation.

The legal basis for processing the data is Article 6(1)(a) GDPR if the user gives consent.
The legal basis for processing the data transmitted in the course of sending an email is Article 6(1)(f) GDPR. If the email contact aims to conclude a contract, an additional legal basis for processing is Article 6(1)(b) GDPR.

Processing personal data from the input mask serves solely to process the contact. In the case of contact by email, the necessary legitimate interest in processing the data also lies in this context.
Other personal data processed during the sending process serves to prevent misuse of the contact form and ensure the security of our information technology systems.

The data is deleted as soon as it is no longer necessary for the purpose of its collection. For personal data from the input mask of the contact form and those sent by email, this is the case when the respective conversation with the user is finished. The conversation is considered terminated when it can be inferred from the circumstances that the relevant issue has been finally clarified.
Other personal data additionally collected during the sending process is deleted no later than seven days after the recording.

The user has the option to revoke their consent to the processing of personal data at any time. If the user contacts us by email, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.
The desire to revoke consent and to object to storage can be communicated by the user by informing the email address datenschutz@optodono.com or any other specified contact method in text form.
All personal data stored as part of the contact will be deleted in this case.

We use the open-source software tool Matomo (formerly PIWIK) to analyze the surfing behavior of our users on our website. The software sets a cookie on the user's computer (see above for cookies). When individual pages of our website are accessed, the following data is stored:

1. (1) Two bytes of the user's IP address
2. The accessed website
3. The website from which the user accessed the accessed website (referrer)
4. The subpages accessed from the accessed website
5. The time spent on the website
6. The frequency of accessing the website

The software runs exclusively on the servers of our website. Storage of users' personal data only takes place there. The data is not disclosed to third parties.
The software is configured to not store the full IP addresses, but instead, 2 bytes of the IP address are masked (e.g., 192.168.xxx.xxx). This way, allocation of the shortened IP address to the calling computer is no longer possible.

The legal basis for processing users' personal data is Article 6(1)(f) GDPR.

Processing users' personal data enables us to analyze the surfing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of individual components of our website. This helps us continuously improve our website and its user-friendliness. These purposes also constitute our legitimate interest in processing data according to Article 6(1)(f) GDPR. The anonymization of the IP address adequately takes into account users' interest in the protection of their personal data.

The data is deleted as soon as it is no longer needed for our recording purposes.
Visitor logs and/or generated reports are automatically deleted after 180 days.

Cookies are stored on the user's computer and transmitted to our site. Therefore, as a user, you also have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the storage of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies for our website are disabled, not all functions of the website may be fully available.

For more information on the privacy settings of the Matomo software, please visit the following link: https://matomo.org/docs/privacy/.

If your personal data is processed, you are a data subject within the meaning of the GDPR, and you have the following rights against the data controller:

You can request confirmation from the data controller as to whether personal data concerning you is being processed by us.

If such processing is taking place, you can request the data controller to provide the following information:

1. the purposes for which the personal data is processed;
2. the categories of personal data being processed;
3. the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
4. the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
5. the existence of the right to rectification or erasure of personal data concerning you, the right to restriction of processing by the data controller, or the right to object to such processing;
6. the right to lodge a complaint with a supervisory authority;
7. all available information on the origin of the data if the personal data is not collected from the data subject;
8. the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR, and – at least in those cases – meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you can request to be informed about the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.

You have the right to have your personal data corrected or completed by the data controller if the processed personal data concerning you is incorrect or incomplete. The data controller must make the correction without undue delay.

Under the following conditions, you may request the restriction of processing of personal data concerning you:

1. if you contest the accuracy of the personal data concerning you for a period enabling the data controller to verify the accuracy of the personal data;
2. the processing is unlawful, and you oppose the erasure of the personal data and request the restriction of its use instead;
3. the data controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise, or defense of legal claims; or
4. if you have objected to processing pursuant to Article 21(1) of the GDPR pending the verification of whether the legitimate grounds of the data controller override yours.

If processing of your personal data has been restricted, this data may – with the exception of storage – only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the processing restriction has been limited according to the conditions mentioned above, you will be informed by the data controller before the restriction is lifted.

a) Obligation to Erase

You can request the data controller to erase personal data concerning you without undue delay, and the data controller is obliged to erase this data without undue delay if one of the following reasons applies:

1. The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
2. You withdraw your consent on which the processing is based according to Article 6(1)(a) or Article 9(2)(a) of the GDPR, and there is no other legal ground for the processing.
3. You object to the processing pursuant to Article 21(1) of the GDPR, and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21 (2) of the GDPR.
4. The personal data concerning you has been unlawfully processed.
5. The erasure of personal data concerning you is required to fulfill a legal obligation under Union or Member State law to which the data controller is subject.
6. The personal data concerning you has been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

b) Information to Third Parties

If the data controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) of the GDPR, the data controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform data controllers processing the personal data that you, as the data subject, have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exceptions

The right to erasure does not apply to the extent that processing is necessary

1. for exercising the right of freedom of expression and information;
2. for compliance with a legal obligation which requires processing by Union or Member State law to which the data controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller;
3. for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the GDPR;
4. for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes pursuant to Article 89(1) of the GDPR in so far as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
5. for the establishment, exercise, or defense of legal claims.

If you have exercised your right to rectification, erasure, or restriction of processing against the data controller, the data controller is obliged to communicate such rectification or erasure of the data or restriction of processing to each recipient to whom the personal data has been disclosed unless this proves impossible or involves disproportionate effort. You have the right to be informed about those recipients by the data controller.

You have the right to receive the personal data concerning you, which you have provided to the data controller, in a structured, commonly used, and machine-readable format. You also have the right to transmit this data to another data controller without hindrance from the data controller to which the personal data was provided, where:

1. the processing is based on consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR or on a contract pursuant to Article 6(1)(b) of the GDPR, and
2. the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one data controller to another, where technically feasible. This must not adversely affect the rights and freedoms of others.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1)(e) or (f) of the GDPR, including profiling based on those provisions.

The data controller shall no longer process the personal data concerning you unless the data controller demonstrates compelling legitimate grounds for the processing which override your interests, rights, and freedoms or for the establishment, exercise, or defense of legal claims.

Where personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you shall no longer be processed for such purposes.

You have the option, in the context of the use of information society services – notwithstanding Directive 2002/58/EC – to exercise your right to object by automated means using technical specifications.

You have the right to withdraw your data protection consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:

1. is necessary for entering into, or performance of, a contract between you and the data controller;
2. is authorized by Union or Member State law to which the data controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
3. is based on your explicit consent.

However, these decisions may not be based on special categories of personal data referred to in Article 9(1) of the GDPR, unless Article 9(2)(a) or (g) of the GDPR applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.

With regard to the cases referred to in (1) and (3), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the data controller, to express your point of view, and to contest the decision.

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 of the GDPR.